Finance Administrator

Area: 
Kempton Park
Salary: 
R14k-R18k
Payment Type: 
Per Month
Appointment Type: 
Full-Time
Ref Number: 
IR163

A vacancy exists for a financial administrator in a well established construction company in Kempton Park. The financial function relates to the client company and all related companies. This position covers Capturing of all financial information into the accounting system. Perform all reconciliations of accounts. Perform all financial analysis as indicated by the Financial manager and the directors. Perform general accounting function in order to ensure effective, efficient and accurate financial operations. Procure goods for the company as required.

Key responsibilities:
Perform day to day processing of financial transactions
• Receive and verify invoices and requisitions for goods and services.
• Verify that transactions comply with financial policies and procedures including VAT requirements.
• Process all payments and receipts into the accounting system ensuring accuracy and completeness of the transactions.
• Communicate with regional offices and obtain all invoices not yet submitted for payment.
• Perform analysis of accounts as required, including Revenue and Sub consultants.

Administrative support.
• Maintain a filing system for all financial documents.
• Ensure confidentiality and security of all financial files.

General Ledger
• Process all journal entries pertaining to expenses
• Review expense variances and advise the Financial Manager
• Prepare spending variance report on each office
• Review general ledger accounts, identify and correct any misallocations
• Reconcile ledger accounts

General
• Facilitate reimbursement to staff and appropriate expenses from petty cash
• Maintain new assets and disposal register
• Assist with Budget preparation
• Manage petty cash.
• Collate all travel log reports and file accordingly
• Update insurance for all new assets procured
• Collect Tax Clearance Certificates from SARS

Procurement
• Monitor and order office supplies
• Procure goods and other supplies as may be required from time to time
• Order business cards for all employees on a need basis

Self-Development
• Keep abreast of changes in financial regulations and legislations.
• Ensure that company complies with all relevant and applicable legislations and regulations.
• Attend to all relevant training in order to develop and improve skills

Knowledge, experience and personal competencies
Knowledge
• Knowledge of financial management and accounting principles and practices,
• Understanding of basic economic and investment principles and practices
• Knowledge of laws, legal codes and government regulations pertaining to financial management.
• Knowledge on procurement process.
• Knowledge of VAT principles

Experience & qualification
• Matric with Bookkeeping or relevant qualification
• Minimum of 2- 3 years bookkeeping or cash book experience.
• Licence and own car required
• Experience in financial analysis and interpretation
• Proficiency in accounting systems, Pastel Partner will be an advantage

Personal competencies
• Interpersonal and performance communication skills.
• Analytical ability.
• Administration and organisational skills
• Results-orientated, adheres to deadlines.
• Assertive, able to remain calm under pressure and resolve conflict/diversity..
• Tough minded, able to retain optimism despite setbacks and not take criticism personally.
• Self-motivated and energetic.
• Discreet.
• Team player, approachable, receptive to feedback from others.
• Self-motivated and energetic.

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